Select the option Do not import duplicate items.Ĭhoose your main contacts folder as the destination folder. Select Import from another program or file.īrowse to find the file you created in the procedure above. Note: In Outlook 2010, select File > Open > Import and skip to step 3. Select File > Open & Export > Import/Export. Your primary contacts folder should now be empty. Press Ctrl+A to select all of your contacts.Įither drag and drop your contacts into the Duplicates folder or use Ctrl+Shift+V to open the Move to Folder dialog and select your Duplicates folder. Give your new folder a name, for example Duplicates.Ĭlick back into your main Contacts folder. Right-click on your current Contacts folder and select New Folder. To take advantage of the duplicate detection feature in Outlook's import process, use the following steps The fastest way to delete a large number of duplicate contacts is to export them to a file, then import them into a new folder. If you have a large number of duplicate contacts, deleting the duplicates one by one can be tedious and time-consuming.
When you've selected all the duplicates, press Delete or Ctrl+D.ĭelete a large number of duplicate contacts by using export and import In your list of contacts, hold down Ctrl and click each contact you want to delete. This is the easiest view to use to scan your contacts list and see the duplicates. This makes sure that you have a complete record of all content in the Conversation in the event someone alters a message that is contained inside a reply.On the Ribbon, in the Current View group, click the bottom right corner of the views box, and then click Phone. We recommend that you select this option. To always keep the original message if someone alters the message when it is included in replies, select the When a reply modifies a message, don’t move the original check box. To always keep any message that is digitally signed, select the Don’t move digitally-signed messages check box. Flags apply to specific messages, and deleting a flagged message would result in the loss of the flagged message. To always keep any message that is flagged, select the Don’t move flagged messages check box. Categories apply to specific messages, and deleting a categorized message would result in the loss of the categorized message. To always keep any message that is categorized, select the Don’t move categorized messages check box.
The remaining Conversation messages will contain any messages that are deleted, such as those that you might not have read. We recommend that you don’t select this option. To always keep any message that you haven’t read, select the Don’t move unread messages check box. Note: This option is not available if the destination is the Deleted Items folder. On the Home tab, in the Delete group, click Clean Up.Ĭlean Up Conversation The current Conversation is reviewed, and redundant messages are deleted.Ĭlean Up Folder All Conversations in the selected folder are reviewed, and redundant messages are deleted.Ĭlean Up Folder & Subfolders All Conversations in the selected folder and any folder that it contains are reviewed, and redundant messages are deleted. Conversation Clean Up can delete all of the messages except the last one from Tim because within that message is a copy of all of the previous messages.Ĭonversation Clean Up is most useful on Conversations with many responses back and forth, especially with many recipients. Tim’s reply includes all of the previous messages in the Conversation. Now, Tim sees Anne’s message and replies to both Jeff and Anne. Anne replies to both Jeff and Tim and in her Outlook message body, Jeff’s complete original message is included. If a message is completely contained within one of the replies, the previous message is deleted. What does Conversation Clean Up do?Ĭonversation Clean Up evaluates the contents of each message in the Conversation. Multiple people might reply to different messages in the Conversation. In many Conversations, there might be many replies back and forth. The messages of a Conversation have the same subject.įor example, when you send a message to someone and then they reply, a Conversation results. A Conversation is the complete set of email messages from the first message through all responses.
You might know a Conversation by the term email thread. Redundant messages throughout a Conversation are moved to the Deleted Items folder. The Conversation Clean Up feature in Outlook can reduce the number of messages in your mail folders. Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 Office for business Office 365 Small Business More.
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